Instead, Outlook will use the signature that’s been created in the Outlook app. For example, you can create an email signature in Gmail but, if you connect your Gmail account to Outlook, and compose and send a message from Outlook, the signature that you created in Gmail will not be used. Outlook’s signatures will replace any email signatures that you’ve set up on the web version of an email service. Signatures will be visible to your recipients regardless of what platform (desktop or mobile), or which app (Gmail, Thunderbird, Mail on macOS, Mail on Windows 10, etc.) they view the message on. If you click the ‘Signatures’ option, you will be taken to Outlook’s signature composer where you can edit or create more signatures. Click Signatures on the left of the screen and add the text for your signature. Logon to Click the settings cog at the top right and choose Options.
To change the signature that’s used in a message, click the ‘Signature’ dropdown on the Message tab in the compose message window, and select one of the signatures you want to use. Here’s how to set up your signature in Office 365, just like in the Outlook desktop program. To change your signature in the Outlook Web App in Office 365, simply go back to the Compose and reply screen in the Settings and change the content in the. Give your email signature a name that you will easily remember. You can click ‘Apply disclaimers’ but this means you will have to use one of the suggested Office 365 templates. Outlook adds a signature from the ones you’ve set up to a message by default but, you can change it to a different one any time you want. Click the Add (+) icon and select Create a new rule. Keep it simple and if you can, avoid including images as some email services might block them from appearing and give your signature an unprofessional look, or they might just mark it as spam. If you have an Office 365 or other Exchange-based account, you can create a personalized signature for your email messages. In an Outlook Office 365 signature, you can add text and format it any way you want, you can include a business card, photos, and hyperlinks. Once the name has been created, enter the signature in the ‘Edit Signatures’ field below it. These signatures are created on a per-account basis. If you have multiple email accounts configured with Outlook, use the ‘Email account’ dropdown to select the account you’re creating a signature for. Click the ‘New’ button and give your signature a name. On the Options window, go to the Mail tab, and click the ‘Signatures’ button.Ī new window will open.
Open Outlook on your Windows 10 desktop and go to File>Options.